Terms & Conditions
FUNDRAISING FOR THE RUBY RED FOUNDATION
The purpose of Ruby Red is to support people affected by MPNs and make MPN Research happen. Ruby Red Foundation is a not-for-profit organisation, all profit goes to achieving our purpose.
Ruby Red Foundation is Myeloproliferative Neoplasm (MPN) Australia Ltd. ABN: 32611972751.
To ensure we are all representing the values and goals of the Ruby Red Foundation, we require you to agree to the following conditions:
1. REPRESENTATION AND RESPONSIBILITIES
a) Before you start your fundraising activities, you must register with The Ruby Red Foundation at rubyred.org.au, and obtain our written approval to proceed.
b) Fundraising for The Ruby Red Foundation is open to all members of the public who wish to support our cause and who agree to these conditions. Fundraising efforts for The Ruby Red Foundation does not imply affiliation with the organisation.
c) All your fundraising activities must be conducted in your name and are your responsibility. When you register your fundraising plans with The Ruby Red Foundation, you agree to release and fully indemnify The Ruby Red from all claims, liability and costs arising out of, or in anyway connected to, your fundraising activities.
d) You agree that The Ruby Red Foundation’s insurance does not cover your fundraising activities. This means that while your fundraising efforts are welcome and greatly appreciated, they will not be covered by The Ruby Red Foundation’s insurance.
e) If you choose to create a challenge-based fundraiser, you acknowledge that you take sole responsibility for ensuring that any challenge/s entered into in order to fundraise for The Ruby Red Foundation are appropriate and do not risk the safety of any participant/s – including your own. The Ruby Red Foundation does not accept liability for injury or damages that may be caused directly or indirectly through activities associated with your challenge fundraising initiatives.
f) The Ruby Red Foundation may not be able to take an active role in co-ordinating your fundraising activities, soliciting prizes, organising publicity, or providing goods, services or celebrities, but please contact us if you would to discuss your ideas or would like assistance.
It is important to be aware that legislation varies from State to State and it is your responsibility to check this in advance and make sure your fundraising activities comply.
g) You must comply with all legislative requirements and obtain any permits, licences, insurance and/or authorities that may be required in your State/Territory. Please provide copies of any permits with your Fundraising Registration Form.
h) Your fundraising activities must be moral and ethical and not involve the nicotine, sex or armament industries.
2. TRUTHFUL INFORMATION
a) You agree to provide full and truthful information in your Fundraising Registration Form This information ensures that The Ruby Red Foundaiton can contact you in the event of any issues arising with your fundraising event/s and ensures the proper representation of the organisation.
c) If your contact information changes, you must contact The Ruby Red Foundation. If you decide to do something different from the activities detailed on your Fundraising Registration Form, it is important that you let us know and then wait for approval to proceed with your revised plans.
3. DIRECTION OF FUNDS
All funds raised by your fundraising activities will go directly to The Ruby Red Foundation, in order to fund MPN Medical Research and provide support and education for people with MPNs. As with all online donations, a small fee will be subtracted from your donation in order to securely process the payment.
4. RECORD KEEPING
a) It is a legal requirement to keep a written record of all fundraising activities. This should include:
- Purpose of the activities;
- Registered fundraiser’s full name and address;
- Authority To Fundraise Letter;
- Accurate statement of income and expenditure;
- Total amount raised the details of deposits.
Once your fundraising activities are complete, please transfer the proceeds and send a statement of income to The Ruby Red Foundation within 14 days.
a) The Ruby Red Foundation can issue receipts for tax-deductible donations (of $2 or more), as we have been granted Deductible Gift Recipient (DGR) status by the ATO.
b) If you require The Ruby Red Foundation to issue receipts, please fill in the Donor Receipt Form.
c) Please be aware that it is not possible to issue tax receipts if goods or services are received in return for the money given (e.g. entry tickets, auction items, raffle tickets, etc.).
6. COLLECTING DONATIONS
a) Donations can be collected in the form of cash, or cheques and money/postal orders made payable to Myeloproliferative Neoplasm (MPN) Ltd, 12 Diggers Ave, Gladesville NSW 2111.
b) You are not permitted to approach the general public with door-to-door, street or telephone collections.
c) Please always make clear how and what proportion of the money that you raise will be used, e.g. ‘100% of net proceeds will be donated to the Ruby Red Foundation’.
a) Please be aware that you may not incur any expenses in the name of The Ruby Red Foundation.
b) You may deduct essential costs incurred in the set up of your fundraising activities, as long as these are properly documented and ‘fair and reasonable’.
c) Please do not use any donations you collect for The Ruby Red Foundation to pay your expenses as we will only be able to issue receipts to donors if we have received their donations in full.
8. USE OF THE RUBY RED FOUNDATION IDENTITY
a) In referring to or promoting The Ruby Red Foundation in your communications, please use the words ‘The Ruby Red Foundation.’ You may use The Ruby Red Foundation logo on your fundraising materials or products, but only with The Ruby Red Foundation’s prior written approval to do so.
b) Please submit any materials or products on which you propose using the Ruby Red logo for approval before they are produced and circulated.
c) You may also include a line of copy on your fundraising materials and products to clarify that your registered activities are in support of the Ruby Red Foundation, e.g. ‘100% of the event net proceeds will be donated to the Ruby Red Foundation.’ Please submit any materials or products on which you propose using copy that includes Ruby Red for approval before they are produced and circulated.
9. USER-SUBMITTED CONTENT
a) User-submitted content should be appropriate for a general audience.
b) You agree that any visual or written material supplied by you and posted for your event is not to be offensive (including remarks that may be considered to be defamatory or prejudiced) and does not promote illegal activity.
c) Do not post graphic imagery or adult content.
d) You are responsible for ensuring that any materials supplied by you do not infringe upon the copyright of another person. Ensure that you only submit your own materials that you own copyright, or that you have permission to reproduce.
e) The Ruby Red Foundation does not accept responsibility for any breach of copyright of user-submitted content.
10. USE OF PROMOTIONAL MATERIALS
a) You agree that if you choose to use promotional materials provided by The Ruby Red Foundation (including promotional flyers and web graphics) that they be used in accordance with:
- the policies of any third party websites;
- all legislative requirements, in particular premises and unsolicited e-mail.
b) Do not spam, and ensure that if you advertise your fundraising event using web or printed flyers, that you have permission to post them.
11. FAIR USE POLICY
a) You agree to use the information and supporting materials from The Ruby Red Foundation for their stated purpose only.
b) Supporting fundraising information provided by The Ruby Red Foundation gives users the tools to create and deliver fundraising events.
c) The Ruby Red Foundation reserves the right to withdraw its involvement in any fundraising event for any reason at any time.
12. MEDIA AND PUBLIC RELATIONS
a) The Ruby Red Foundation is happy to discuss any ideas you may have in relation to media materials and distribution outlets.
b) However, The Ruby Red Foundation is not responsible for securing media coverage or public relations support for your fundraising activities.
c) The Ruby Red Foundation must approve any media material.
13. CORPORATE SPONSORSHIP AND SUPPORT
a) If you are seeking support for your fundraising activities from business organisations, please make it clear that while The Ruby Red Foundation is to be the beneficiary, you and not The Ruby Red Foundation, are organising and conducting the activities. This is an important distinction and we ask that you respect it, so as not to misrepresent The Ruby Red Foundation, or jeopardise existing or prospective sponsorship arrangements.
14. CELEBRITIES AND THE RUBY RED FOUNDATION REPRESENTATIVES
a) Please do not approach public personalities for involvement in your fundraising activities without The Ruby Red Foundaiton’s approval.
15. BREACH OF TERMS
a) If you breach these Terms and Conditions, The Ruby Red Foundation reserves the right to cancel your fundraising activities.
b) You agree to indemnify The Ruby Red Foundation (including its our officers, employees and volunteers), and hold The Ruby Red Foundation harmless, from and against all claims, liability, damages, losses, costs (including legal fees) arising out of, or anyway connected with, any breach of the Terms and Conditions.
16. CHANGES TO THIS TERMS AND CONDITIONS
Any updates to these Terms and Conditions will be published online at http://rubyred.org.au/terms-conditions.